Spell out the first reference to any university group or program. In subsequent references, phrases such as the committee or the center are usually preferable to abbreviations or acronyms, which are often ambiguous.
Here are two ambiguous abbreviations:
CIS Department of Computer and Information Science or Career Information System
IFCInterfraternity Council or Incidental Fee Committee
Resist the temptation to create new acronyms. Although the acronym itself might be easy to remember, figuring out what it stands for can be mind boggling. In addition, its overuse throughout the text can be a roadblock to reader comprehension. Don't make up a name to fit a clever abbreviation or acronym. Never mix lowercase letters into an acronym or initialization.
Not all faculty members are professors. When the academic rank of a faculty member is mentioned in a UO publication, use the official, university-conferred rank—one of the following:
- associate professor
- assistant professor
- senior instructor
- senior research associate
- research associate
- senior research assistant
- postdoctoral fellow
- graduate employee
Acting, adjunct, courtesy, emerita or emeritus, or visiting may also be part of the official academic title. Don't capitalize general references to academic rank or title. See also Academic and Administrative Titles under Capitalization.
Often you don't need to list academic rank at all. Perhaps the faculty member's administrative title (e.g., assistant to the dean) would serve your purpose better. Or you can show the UO affiliation by using such verbs as teaches, conducts, or directs rather than a title.
Refer to people who oversee academic or administrative units as follows:
|Academic or Administrative Unit||Title|
|vice presidency||vice president|
When someone is filling in for an administrator who is temporarily on leave, the correct title is acting. When someone is filling in while a permanent replacement is being sought, the correct title is interim.
Don't hyphenate the following titles:
- vice chair
- vice chancellor
- vice president
- vice provost
Both tradition and sensitivity to language govern the naming of academic and administrative units. The two types aren't mutually exclusive, of course; they're categorized here according to their primary functions.
The University of Oregon Board of Trustees must approve the naming or renaming of academic and administrative units. Sometimes the board delegates authority for approving name changes to the university president or a vice president. Until such approval has been received in writing, a proposed name should not appear in UO publications. Doing so invites confusion about when the change takes effect, at best, and at worst, embarrassment and liability if the proposed name is not approved.
It is especially important to note that specific criteria must be met before center or institute can be applied to an organization at the university; these criteria are available in the Office of Academic Affairs.
Traditionally, academic units are called colleges or schools (first in the organizational hierarchy), departments or programs (second in the hierarchy, functioning as a unit within the college or school). On rare occasions, a secondary academic unit may be termed an area. Exceptions that already exist should be regarded as anomalies rather than as models.
Charles H. Lundquist College of Business
School of Music and Dance
Department of East Asian Languages and Literatures
Medieval Studies Program
Administrative units are usually offices or services, centers or institutes, museums, or libraries. Again, exceptions that already exist should be regarded as anomalies rather than as models.
Office of Academic Advising
Center for the Study of Women in Society
Chemical Physics Institute
Institute of Molecular Biology
Museum of Natural and Cultural History
Oregon Humanities Center
Printing and Mailing Services
University of Oregon Libraries (Knight Library is the name of a building)
University policy mandates that the University of Oregon statement on equal opportunity and affirmative action (EOAA statement) must appear on all university publications, advertisements, and websites.
There are four versions of the EOAA statement, each with its own specific use. If you are publicizing an event, make sure to include contact information for those who need accommodations.
The most commonly used statement is as follows:
The University of Oregon is an equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act. This publication will be made available in accessible formats upon request.
The term alumni is frequently misused to refer to an individual; however, it is plural and always refers to more than one person. You cannot be an alumni of a university.
Singular: alumna refers to a woman; alumnus refers to a man. Alum is informal and gender neutral.
Plural: alumnae refers to women only; alumni refers to men or to women and men
State degrees and degree years as follows. In running text, separate names and degree listings with commas. Be careful to use an apostrophe (') rather than a single quote mark (‘) before the degree year.
Thomas Morales, BA '63
Alexis Udall, PhD '77
Thomas Morales, BA '63, MA '67, JD '74
If multiple alumni and their degree years are indicated, use semicolons to separate each listing:
Alexis Udall, PhD '77; Thomas Morales, BA '63, MA '67, JD '74; Susan Thelen, BS '83
For current students, use class of if space permits to indicate the anticipated graduation date without a degree. Use this same format for past students who attended the University of Oregon but never earned a degree.
Chloe Huckins, class of 2016
The publications that list official University of Oregon academic policies and requirements, faculty members, and courses are called catalogs.
The master course list maintained in the Office of the Registrar's Banner system is also referred to as the catalog. It contains a record of course changes and fluctuating details such as instructors' names and grading options for majors.
Classes is closer in meaning to sections than to courses. There may be several classes or sections of Japan, Past and Present, but there's only one course at the University of Oregon in Japan, Past and Present (HIST 192).
See the current UO catalog for correct order and style for listing course information such as subject code and number, title, credit, and grading option.
In general, use credits rather than credit hours, hours, term credits, quarter credits, or term hours. When you must distinguish between a quarter system and a semester system, use quarter credits and semester credits. See also Term, later in this section.
Write the number of credits in figures unless it begins a sentence; spell out the number of credits if it's the first element in a sentence.
This course is worth 3 credits.
Four-credit courses are now the norm.
Don't capitalize general references to degrees.
The University of Oregon offers bachelor's, master's, and doctoral degrees.
The College of Arts and Sciences offers the bachelor of arts, bachelor of science, master of arts, master of science, master of fine arts, and doctor of philosophy degrees.
The University of Oregon is authorized to offer the following degrees. Do not use periods in degree abbreviations.
|BA||bachelor of arts|
|BArch||bachelor of architecture|
|BEd||bachelor of education|
|BFA||bachelor of fine arts|
|BIArch||bachelor of interior architecture|
|BLA||bachelor of landscape architecture|
|BMus||bachelor of music|
|BS||bachelor of science|
|LLM||master of laws|
|MA||master of arts|
|MActg||master of accounting|
|MArch||master of architecture|
|MBA||master of business administration|
|MCRP||master of community and regional planning|
|MEd||master of education|
|MFA||master of fine arts|
|MIArch||master of interior architecture|
|MLA||master of landscape architecture|
|MMus||master of music|
|MPA||master of public administration|
|MS||master of science|
|DEd||doctor of education|
|DMA||doctor of musical arts|
|JD||doctor of jurisprudence|
|PhD||doctor of philosophy|
In general, the title Doctor or Dr. is reserved for people holding medical degrees (e.g., MD, DDS, DVM).
For academic doctorates, use the academic rank or, simply, Mr. or Ms. for addresses on letters—unless you know the addressee prefers Miss or Mrs. If it's important to show someone's academic degree, put the degree after the name (e.g., Brenda Sohappy, PhD). In text, give the title of a faculty or staff member or student the first time you mention the person's name; thereafter, just use the surname.
Emerita and emeritus are honorary titles, denoting retirement, that follow a faculty member's academic rank. The titles may be used only after official notification from the provost. Academic emeriti are listed in UO catalogs for the duration of their lives. When given after names, titles aren't capitalized. See also Capitalization.
Singular: emerita refers to a woman; emeritus refers to a man
Plural: emeritae refers to women only; emeriti refers to men or to women and men
Alice Anderson, professor emerita of Romance languages
Liang Wu, professor emeritus of art history
How many professors emeritae belong to the American Association of University Women?
How many professors emeriti are there at the University of Oregon?
See the UO Catalog for correct order and style in listing credentials of UO instructional faculty members.
Faculty is a singular noun and requires a singular verb unless there's more than one faculty. It refers to a collective body of people.
The university faculty is large and vocal.
The faculties at the University of Oregon, Oregon State University, and Portland State University differ greatly.
Use faculty member (singular) or faculty members (plural) to refer to individuals.
Consult your advisor or another faculty member in your department.
The advisory group consists of four faculty members and one student.
Similarly, staff is a singular noun referring to a collective body of people.
The university staff is large and vocal.
The staffs at the University of Oregon, Oregon State University, and Portland State University differ greatly.
Use two digits after the decimal when stating a grade point average (GPA):
2.50 [not 2.5]
4.00 [not 4.0]
Courses are graded A, B, C, D, F, P (pass), or N (no pass). A plus or minus may be added to the letter grades A, B, C, D. A mid-C is a grade of C without a plus or minus.
H following a course number indicates honors credit for undergraduate students.
Some undergraduates receive Latin honors when they graduate from the University of Oregon. Latin honors are not capitalized.
|cum laude||"with honors"||top 10 percent|
|magna cum laude||"with high honors"||top 5 percent|
|summa cum laude||"with highest honors"||top 2 percent|
M following a course number indicates a single course that is listed under more than one subject code.
Use semester as the general reference to any academic semester at the School of Law.
A sequence is two or more courses that must be taken in sequential, usually numerical, order. Don't use sequence to mean academic program or core courses.
A series is two or more closely related courses that may be taken in any order.
Staff is a singular noun and requires a singular verb unless there's more than one staff. Like faculty, it refers to a collective body of people.
Welcome to our staff.
Some staffs have 30 employees, some only one.
Use staff member (singular) or staff members (plural) to refer to individuals.
Do you need one staff member or two this weekend?
Our staff members are always ready to help you.
Subject codes are capitalized without internal spaces. See also Abbreviations.
|CDS||communication disorders and sciences|
|PPPM||planning, public policy and management|
Use term as the general reference to each of the first three academic sessions—fall, winter, spring—at the UO. Don't capitalize names of these terms. The fourth academic session is called summer session. Capitalize summer session only when referring to the Summer Session office.
On the quarter system the academic year is divided into four parts: fall term, winter term, spring term, and summer session.
The Summer Session office is open Monday through Friday.
Spell out the first reference to the University of Oregon. Use the UO, Oregon, or the university to abbreviate subsequent references. Because of its informality, the abbreviation the UO as a noun should not be overused. Univ. of Ore., U of O, U. of O., U.O., and the University are not acceptable.