Marketing Communications Terms and Conditions

All websites maintained by Marketing Communications are managed by a client-designated site owner. This site owner is responsible for overseeing the administration of the website and for requesting the permissions to be granted by Marketing Communications to any additional site editors.

Note: We will not create accounts for departmental duckIDs, each account must be tied to an individual's agreement to the terms and conditions.

SITE OWNERS must request access for additional site editors by completing the Site Access Request Form:

Site Access Request Form


Terms & Conditions

Before a site editor is given permissions for a website managed by Marketing Communications, the site editor must agree to these terms and conditions:

Follow all University of Oregon policies. Pay particular attention to the following:

Do NOT collect Family Educational Rights and Privacy Act (FERPA) data on websites managed by Marketing Communications. Student records are protected by FERPA and are not allowed to be collected on any site managed by Marketing Communications with the exception of information designated as directory information. The Student Records Privacy Policy covers how FERPA can apply to students and parents as well as faculty and staff.

Follow the Acceptable Use of Computing Resources Policy.

Follow the Data Classification Policy, which classifies all university data and defines the roles and responsibilities of data trustees, data stewards, data custodians, and data consumers. 

All websites must be accessible and meet the standards required for Web Content Accessibility Guidelines (WCAG) 2.0 (Level AA) compliance. Follow the web accessibility requirements in the UO Style Guide.

Follow the brand standards outlined in the UO Style Guide.

Follow the Drupal best practices outlined on this website.


Site Maintenance

The site maintenance window is from 8 p.m. to midnight the night before the second Thursday of each month. Do not work or make edits on your site during this maintenance window. Exceptions can be made if arrangements are made with Marketing Communications by the Monday prior to maintenance. Contact us if arrangements need to be made.


Failure to Comply

Failure to comply with these terms and conditions will be the responsibility of the office, division, school, college, or department of the website. This includes data breaches related to FERPA data as FERPA data is not allowed to be collected on sites managed by Marketing Communications. For more information regarding data breaches see the Data Security Incident Response Policy.


Removal of Site Editor Permissions

It is the responsibility of the site owner to notify Marketing Communications when permissions to a website for a site editor should be removed.