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Add Files

Note: If you need to add multiple files, it's best to add them all at once. See Upload Multiple Files for more information.

Click on Manage Files in the Admin menu in the gray bar at the top of your page.


Click on the + Add file link located below the Content title at the top left of the page.


This will give you the same screen that appears in the pop-up box when you are adding a photo while creating a page. However, you will only have to click Upload and Next and the file will be added.


Screenshot of WYSIWYG of button to add a photo

Link to Files

To add a link to a file after the file has been added to the library, go to the page you want to add the file and click on edit to edit that page. Using the Drupal Content Editor, go into the body copy and highlight the text you want to link to the file. Click on the link with the plus mark on the right hand side of the toolbar.


CKEditor menu bar, add links

This will give you a pop-up menu that appears when adding a link:


Screenshot of the LinkIt box

To add a link to a previously uploaded file:

  • Type the name of the file in the Search for content box
  • When the file you want to link to appears, click on it and it will automatically fill in the Link URL for that file.
  • Click the Insert link button and the text will be linked to the file you selected.

NOTE: When you are linking to a file there is no way to control how a linked file functions for your users as that is something controlled by their browser.  As an example, when the user clicks a PDF link we cannot force their browser to always download the PDF or to always have the PDF open in the same page.

Upload Multiple Files

On the Add File page, click the Archive link located at the top right of the page under the UPLOAD tab.


Screen shot of the Archive link



Screen shot of the uploader for multiple files
  • Click on the Browse button and find the compressed file folder that you want to add to your site.
    NOTE: The only compressed file formats that can currently be uploaded are .zip, .tar, . tgz, .gz, and .bz2.
  • The best practice is to only have just the files you want to upload in your compressed file. Although, should you need to single out a specific type of file to upload you can do so in the Pattern text field box. Type   .*  followed by the file type you want to batch upload.  .*jpg for example, would cause only jpg images to be batch uploaded. However, it is strongly recommended that your compressed folder contain only the files you want to batch upload as it will make the process much easier for you.
  • After clicking the Submit button on the Archive upload page, it will process your compressed folder file and upload it to your site. It will automatically take you to the main Content page and a green banner will appear at the top of the page with a successful upload message. In the example below the message is: Extracted and added 3 new files.


Screen shot of the Uploaded message

Change Multiple Files

  • Occasionally you may need to make updates to several files at the same time. 
  • From the Files page you can check the boxes to the left of the files that need updating.


Screen shot of multiple files selected
  • Select the relevant choice from the UPDATE OPTIONS dropdown menu. 
  • The most commonly used choice is the Delete selected files option which will, as it states, delete the files. 
    NOTE: There is no undo button for these updates so make sure you really want to choose that update option.


Screen shot of the file options
  • You are very unlikely to use any of the other three options, and unless you know what you are doing, it is not recommended to use them.