Internal Royalties

As of July 1, 2026, internal orders placed with licensed vendors are subject to an internal royalty. The royalty applies to orders where payment, invoicing, or delivery, whichever happens first, occurs on or after July 1, 2026.

Royalty Rate

The royalty rate is 10% of the wholesale cost of goods. This does not apply to shipping costs associated with the order.

What's Included 

The royalty applies to any internal order using university trademarks, regardless of which marks are used, the size of the order, or the purpose of the items. 

Brand Guidelines Still Apply. Paying the royalty doesn't change which university marks are available for use. Brand guidelines continue to separate retail products (sold to the public) from institutional use items like uniforms and internal business materials. This is done in part to ensure we protect the investment made by our retail licensees in the production and sale of their officially licensed products.

What's Excluded 

  • Print Materials. The internal royalty applies to items that require a licensed vendor. It does not apply to print materials which do not require a licensed vendor. 
     
  • Retail Purchases. If your unit is buying branded products from a retailer, the products already have a retail royalty applied and will not have an additional internal royalty applied. 

As a quick test, if you could buy the item at the campus bookstore, it is typically a branded product which requires a licensed vendor and the royalty applies. Items like business cards, letterhead, annual reports, and promotional posters don't require a licensed vendor and fall outside this policy. 

Reimbursements

For orders that qualify as professional work uniforms or interinstitutional student competition uniforms, the royalty charged on the order will be credited back to the unit. See below for definitions of what qualifies as a professional work uniform or interinstitutional student competition uniform. 

  • Staff Uniform: A staff uniform is defined as apparel and name badges required as a condition of employment and directly related to the performance of assigned job duties, as issued or approved by a university unit. Staff uniforms do not include gifts, appreciation items, prizes, or incentive-based branded products. Optional or discretionary apparel is not considered a work uniform. Name badges in this case refer to official university name badges. Other types of name badges are not excepted from the royalty. 
     
  • Interinstitutional Student Competition Uniform: A club sport or interinstitutional student competition uniform is defined as apparel and/or other branded equipment (e.g., helmets) issued to registered club sport student-athletes or students in a recognized student club (i.e., recognized through ASUO or a university school or college) and required for participation in officially sanctioned competitions as defined by the governing organization(s) for the specific club sport(s) or interinstitutional governing organization. This does not include practice gear, training apparel, travel gear, warmups, sideline apparel, or optional team-issued items.  

For clarity, if an order includes both qualifying and non-qualifying items, reimbursement applies only to the qualifying items. Non-qualifying items in the same order remain subject to the royalty.

To receive a reimbursement, staff must submit the required documentation through the below form. Required documentation includes:

  • An itemized invoice or receipt showing total unit cost separate from shipping costs and additional fees with the licensed vendor.
  • The approved artwork for the branded products purchased in the order.

Please check back soon for a link to request a reimbursement for for internal royalties.

Questions

Contact uobrand@uoregon.edu with questions about how this policy applies to a specific order.