The Associated Press Stylebook is the editorial style guide for OregonNews and news releases produced by University Communications. The Chicago Manual of Style is the preferred reference for other communications on behalf of the University of Oregon, including marketing.

Consult the relevant source directly for current AP or Chicago style guidance. If you are working remotely, you must connect to the UO virtual private network to access CMOS online. 

Specific exceptions to both AP and Chicago style are listed within this guide. This guide also includes UO-specific guidance not covered in either reference. Our dictionary is Merriam-Webster.com.

Editorial Style Guide Index

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

abbreviations and acronyms

• View a list of UO acronyms.
• Spell out the first reference to any university group or program. In subsequent references, phrases such as the committee or the center are usually preferable to abbreviations or acronyms.
• Do not place acronyms or abbreviations in parentheses following a full name.
• There are exceptions for well-known acronyms such as the EMU. Consider the audience.
• AP style: See the AP Stylebook section on abbreviations and acronyms.
• Chicago style: See the Chicago Manual of Style's section on when to use abbreviations. 

academic degrees

• Don't capitalize general references to degrees: I have bachelor of arts and master of fine arts degrees. The University of Oregon offers bachelor's, master's, and doctoral degrees.
• AP style: Use periods in most degree abbreviations, with exceptions for common, three-letter, all-caps abbreviations such as MBA and BFA.  
  Chicago style: Omit periods in degree abbreviations: BA, BMus, BArch, MS, DEd, PhD, etc. 
• Always use an apostrophe in bachelor’s degree, a master’s, etc.: The department offers forty-two master's programs. The graduating class included a total of 500 master's students.
• The word degree should not follow an abbreviation: The student has a B.A. in English literature.
• Include degree, year of graduation, and major. Use an apostrophe (’) and not a single quote mark (‘) before two-digit year, and lowercase major in parentheses: Alexis Thompson, Ph.D. ’23 (psychology). Use two-digit year but make exceptions as necessary for clarity: Louise Smith, an 1896 English graduate, was recognized with a memorial.
• Do not include majors following MBA and J.D.: Emily Darchuk, MBA ’18; Imogen Oliver, J.D. ’21.
• References to those who attended the UO but did not graduate may include the class with which they entered: David Jones, class of 2007. They can also be referred to as alumna/alumnus, etc.
• Separate names and degree listings with commas: Thomas Morales, B.A. ’00 (Spanish), M.A. ’04 (English), J.D. ’08. In running text, use a comma after the degree year: Teresa Baker, Ph.D. ’15 (physics), hosts a weekly gathering.
• When a graduate receives lower- and upper-level degrees in the same field: John Doe, B.S. ’06, M.S. ’09 (anthropology).
• For multiple alumni in running text, use semicolons to separate each: Linda Adams, Ph.D. ’12 (political science); Howard Jones, B.A. ’18, M.A. '20 (architecture), J.D. ’23; Samuel Thomas, B.S. ’01 (biology).
• For couples, rewrite and reorder names as necessary for clarity of the degree holder(s): Sara and Bob Smith, B.S. ’17 (physical education); Bob and Sara Smith, B.S. ’16 (general science); Sara and Bob Smith are alumni — Sara, a 2016 graduate, has a bachelor's in general science, and Bob, a 2017 graduate, has a bachelor's in physical education.
• The university offers the following degrees: 

• See alumna, alumnae, alumni, alumnus, class years.

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academic and administrative titles

• Some faculty members have both an academic title, such as professor, and a named title endowed by university supporters. When referring to faculty titles, first check named faculty positions (click sign in with Microsoft and use your Duck ID and password, if necessary; you must have an @uoregon domain email).

  Use these named titles for first reference. For example: Jane Doe’s academic title might be associate professor, but if Jane holds a named position such as James F. and Shirley K. Rippey Chair in Liberal Arts and Sciences, use that named title for first reference. It may precede or follow the faculty member’s name: Jane Doe, James F. and Shirley K. Rippey Chair in Liberal Arts and Sciences, was nominated … or: Evergreen Professor David Davison presented his research recently …

• On subsequent references, longer named titles can be shortened while retaining capitalization: Doe, Rippey Chair, studies biology …
• It’s also appropriate to use the academic title on subsequent references, but note it's lowercase when following the name: Jane Doe, an associate professor in the Department of Biology, received a grant …
• Academic titles include:

• Acting, adjunct, interim, courtesy, emerita, emeritus, emerit, or visiting may also be part of the official academic title. Capitalize before the name, lowercase otherwise:
  • Elizabeth Jones, vice president for student life, studied biology.
  • Before the lecture, Vice President Michael Thomas will address the group.
  • I attended a speech given by Interim Provost Tyler Thompson.
• An exception is the heading or closing of a letter:

Jane Doe
Assistant Professor

• When a title is used before a name as a descriptive tag it is lowercased: history professor Alex Reynolds.
• Don't hyphenate the following titles:
  • vice chair
  • vice chancellor
  • vice president
  • vice provost
  • assistant vice provost
• Refer to people who oversee academic or administrative units as follows:

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academic terms

• Use term as the general reference, and lowercase with fall term, winter term, spring term, and summer term.
• The law school uses a semester-based calendar: fall semester, spring semester, and summer semester.

acting vs. interim

• acting: someone filling in for an administrator who is temporarily on leave
• interim: someone filling in while a permanent replacement is being sought

advisor

• Not “adviser.” Note: This spelling is a specific exception to AP style and is listed as a variant spelling in Merriam-Webster. 

African American or Black

• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• Do not hyphenate.
• See inclusive language.

age

• AP style: Use numerals for ages in all instances: a 6-month-old baby, a 39-year-old woman. 
• Chicago style: Spell out whole numbers from zero through one hundred: a three-year-old, a fifty-five-year-old woman, but my house is 103 years old. See: Chicago Manual of Style Hyphenation Table.
• Use the plural "ages" for age ranges: Young adults, ages 18-15.

Alaska Native

• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• Do not hyphenate.
• See inclusive language.

alum, alumna, alumnae, alumni, alumnus

• Alumni is plural and always refers to more than one person. (One cannot be “an alumni” of a university.)
• References to those who attended but did not graduate may include the graduating year of their class: John Doe, class of 2019, received an award ...
• It is also appropriate to identify as an alumnus/alumna someone who attended but did not graduate.

ampersand (&) and plus sign (+)

• Do not use as a replacement for and in reference to UO offices or policies, or in running text: School of Journalism and Communication, Department of Computer and Information Science.
• When considering an ampersand or plus symbol, follow the style used in official contexts: School of Architecture & Environment, School of Art + Design.
• The ampersand or plus symbol may be used in the name of a non-university business: AT&T, Wieden+Kennedy.

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apostrophe

• The apostrophe has three main uses: to indicate the possessive case, to stand in for missing letters or numerals, and—in rare instances—to form the plural of certain expressions: a master's degree, the Williamses' new house, but children's literature.
• For proper names ending in s, the possessive is formed with an additional s: Dylan Thomas's poetry, the Ganges's source
• To avoid ambiguity when writing about letter grades, you may need the apostrophe to distinguish "A's" from the word "As."
• For entities within the UO, the possessive form is not necessary: The UO Prevention Science Institute, not the UO’s Prevention Science Institute.
• AP style: See AP Stylebook entry on apostrophe.
• Chicago style: See entry on Use of the apostrophe.

Asian

• Someone from the Far East, Southeast Asia, India, China, or Korea.
• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

Asian American

• The term is used to describe a person of Asian birth or descent who lives in the United States.
• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• Do not hyphenate.
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

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B

bachelor’s, bachelor’s degree, B.A., B.S., BFA

• See academic degrees.

Big Ten Conference

• The first time the Big Ten Conference is referenced in copy, it should include all three words.
• If not accompanied with the words “Big Ten” the word “conference” should be lowercase.
• Always spell out Big Ten as two separate words.
• Do not use Big 10, Big10, B1G 10, or BigTen.
• B1G shorthand is approved for social media usage.
• The University of Oregon is one of 18 institutions in the Big Ten Conference. The other universities are: University of California Los Angeles, University of Illinois, Indiana University, University of Iowa, University of Maryland, University of Michigan, Michigan State University, University of Minnesota, University of Nebraska, Northwestern University, Ohio State University, Pennsylvania State University, Purdue University, Rutgers University, University of Southern California, University of Washington, and University of Wisconsin.

Board of Trustees of the University of Oregon

• Lowercase board of trustees unless it’s part of the formal name: the board of trustees; the board. Do not use “BOT.”

book titles

AP and Chicago style treat book titles and other composition titles differently. Consult the appropriate reference for complete guidance. 

• AP style: Do not use italics. Set off most book titles (excluding textbooks and reference volumes) in quotation marks: “One Hundred Years of Solitude” by Gabriel García Márquez. 
• Chicago style: Use italics: This year's Common Reading book is Braiding Sweetgrass: Indigenous Wisdom, Scientific Knowledge, and the Teachings of Plants by Robin Wall Kimmerer.

building names

• This list includes common names for UO buildings and the names to be used in University Communications and all other contexts.

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C

Caucasian, white

• AP style: Do not capitalize white in reference to race, For full explanation, see statement from the Associated Press. 
• Use Caucasian only in the sense meaning “of or relating to the Caucasus or its inhabitants.” Do not use as a synonym for white. 
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

centers, departments, government agencies, institutes, programs, and schools

• Capitalize only the formal names of centers, departments, government agencies, institutes, programs, and schools. There are exceptions for shortened formal names; for example, the shortened formal name of the Warsaw Sports Marketing Center is the Warsaw Center.

• Some administrative units include the full name of a person. In such cases there are two acceptable formal names.
• Only a few offices include University of Oregon in their official names. They also have two references, formal and informal.
• See schools and colleges.
•  

Charles H. Lundquist College of Business

• Lundquist College of Business is preferred for first reference, then Lundquist College. Never LCB.

Chicana, Chicano

• These terms, used as self-descriptors by some people of Mexican birth or descent living in the United States, have largely fallen out of favor, with usage peaking in the 1980s. 
• Do not use these terms to describe an individual unless it is their expressly stated preference. 
• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

class years

• See academic degrees.

comma

• Use the serial (Oxford) comma: The student posted pictures of animals, the president, and the vice president. This is a notable exception to AP style. See the comma entry in the Chicago Manual of Style index.

commencement

• capitalize only the official name of the event: I'm supporting the University of Oregon Commencement as a volunteer for commencement staff. Are you going to commencement?

committee(s)

• Capitalize committee only when part of a formal name: the Safety Advisory Committee.
• Treat committee as a collective noun taking a singular verb when referring to an academic body: The committee meets every Thursday.

company names

• For information on abbreviations, capitalization, and more, see the AP Stylebook entry on company names, or look under company names in the Chicago Manual of Style index.

course listings

• See the UO catalog for correct order and style for listing course information such as subject code and number, title, credit, and grading option.

credit

• Use credits rather than credit hours, hours, term credits, quarter credits, or term hours. To distinguish between a quarter system and a semester system, use quarter credits and semester credits.

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D

Dads' Gates

• The wrought-iron gates greet Ducks at the north entrance of campus between the Robinson Theatre and McKenzie Hall.

dashes

• AP style: Use a word space on either side of an em dash — like this — and use hyphens for ranges: drop-in hours are 1-3 p.m. Do not use en dashes where strict adherence to AP style is called for.
• Chicago style: Do not use spaces on either side of an em dash. Use an en dash to indicate continuing or inclusive numbers in dates, times, or reference numbers: 50 BC–AD 45, 10:00 a.m.–5:00 p.m.
• The em dash is longer than a hyphen and indicates a break in the syntax of a sentence: Of the three grading options—graded only, pass/no pass only, either graded or pass/no pass—the last option is the default. Do not substitute a double hyphen for an em dash.
• Use an em dash when attributing a quote: "You can never be overdressed or overeducated." —Oscar Wilde
• See the AP Stylebook chapter on punctuation or  dashes entry in the index of the Chicago Manual of Style.

degrees

• See academic degrees.

Department of Global Studies

• Formerly the Department of International Studies.

departments

• Capitalize the formal names of departments and lowercase the informal name: Formal: Department of History, Department of Political Science, Department of English, Clark Honors College. Informal: the history department, the political science department, the English department, the honors college.
• When referring to a department, also include the school or college. (e.g., James Parker is a professor in the Department of Biology, which is in the College of Arts and Sciences.)
• Consult the University of Oregon catalog for the correct names of departments.

disabled

• Refer to people with disabilities only when it is clearly pertinent: person who is visually impaired, person who is speech impaired, person who has hearing loss
• Avoid using the handicapped, the disabled, or the differently abled.
• Avoid descriptions that connote pity: afflicted with, suffers from, confined to a wheelchair.

doctor, dr.

• Don't use the courtesy title Doctor or Dr. unless the person holds a medical degree (e.g., MD, DDS, DVM).

dorm/dormitory

• Use residence hall instead.

Duck, Ducks

• When referring to the various student sports teams on campus, the correct terms to use are the Oregon Ducks or the Ducks.
• When using the team name as an adjective, use Ducks, not Duck: Ducks fans (i.e., fans of the Ducks) crowded the stands in Autzen Stadium.
• One UO attendee, alumnus, or alumna is considered a Duck, but one is not a “Duck fan.” The only exception is in the official name of an organization, such as the Duck Athletic Fund.
• Protect the integrity of the brand and mascot. Do not use Duck or Ducks as a pun in profane phrases or as a replacement for expletives.

Duck Bucks

Duck ID

• The login credentials for most services at the University of Oregon (e.g., email, Canvas, and the UO’s wireless network and VPN services).

DuckWeb

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E

Earth, the earth

• Martha Thompson works in the earth sciences department.

• Capitalize when used as the proper name of the planet: The astronauts returned to Earth.

equal opportunity

• The statement on equal opportunity must appear on all university publications, advertisements, and websites.

emerit, emeritus, emeriti, emerita, emeritae

emerit (professor emerit, professors emerit) is the default gender-neutral honorary title denoting retirement, unless a faculty member prefers to use an alternate version (see below). The plural is emerits (A group of one hundred university professors attended the conference, ten of whom were emerits.).

• Honorary titles following a faculty member's name are not capitalized: Alan Anderson, professor emeritus of Romance languages, but Professor Emerita Mary Smith.
• Singular: emerita refers to a woman; emeritus refers to a man. 
• Plural: emeritae refers to women only; emeriti refer to men or to women and men.

Erb Memorial Union

• EMU is acceptable on first reference for an audience internal to or familiar with the university.

exhibitions and works of art

• AP and Chicago style treat titles of exhibitions and works of art differently. Consult the appropriate reference for complete guidance.
• AP style: Capitalize full names of world’s fairs and other large-scale exhibitions. Titles of special events, such as art exhibits and touring displays, are enclosed in quotes with primary words capitalized. Do not italicize. 
• Chicago style: Titles of world’s fairs and other large-scale exhibitions and fairs are capitalized but not italicized. Smaller exhibitions (e.g., at museums) are italicized: the New York World’s Fair, but: a remarkable exhibition, Motor Cycles, was mounted at the Guggenheim Museum. For more information, see exhibitions in the Chicago Manual of Style.

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F

faculty

• Faculty refers to a group of faculty members and multiple faculty members. Either is acceptable: The faculty is present or The faculty are present.
• Faculty member is the singular form: The faculty member finished a research project.

fellow

• Capitalize only when used in reference to a specific, named fellowship: Karen Douglas was recently named a Fulbright Fellow. The assistant professor was named a new fellow of the American Academy of Science.

fieldwork

first-year student

• Use instead of freshman/freshmen when possible.

flier vs. flyer

• Flier is generally a person who flies.
• Flyer is generally a paper handout.

full-time equivalent, FTE

• Enrollment and employment statistics are often stated in terms of full-time equivalents or FTE.
  • Use a leading zero for FTE values less than 1.
  • Use one zero after the decimal point for whole-number values only: 1.0 FTE, 0.5 FTE, 0.25 FTE.
• FTE is acceptable on first reference.

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G

game day

• Two words as a noun: Please check the Autzen Stadium website for information about where to park for game day.
• Hyphenate as an adjective: Be sure to share photos of your game-day experience.
• Can be modified as a proper noun: ESPN’s College GameDay is a popular pregame show.

GE vs. GTF

• Use graduate employee (GE) for teaching, research, and administrative graduate assistantships (not Graduate Teaching Fellow or GTF).

gender, sex

• Gender and sex are not the same thing. For more, see the usage guide in Merriam-Webster and Using Pronouns from the Division of Student Life.

genus and species

• Whether in lists or in running text, the Latin names of species of plants and animals are italicized. For more, see the entry genus and specific epithet in the Chicago Manual of Style.

geographic regions

• Capitalize north, south, east, and west when they are part of specific geographic regions or official names of organizations: The Pacific Northwest, the Far West, the West Eugene Neighborhood Association, West Coast, Oregon Coast.
• Lowercase north, south, east, and west when they are used as general compass directions: the west entrance, the western United States, west Eugene.

Go Ducks!

• No comma after Go.

groups of people

• The names of racial, linguistic, tribal, religious, and other groups of people are capitalized. Don’t hyphenate them.
• Greeks (capitalized) are both people from Greece and members of fraternities and sororities. The latter belong to Greek-letter organizations.
• See inclusive language.

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H

hashtag

• Use of the symbol (#) in running text is acceptable.

Hayward Field at the University of Oregon

• Hayward Field at the University of Oregon — on first reference, avoid use of “new” Hayward Field.
• Hayward Field — subsequent references, when possible, avoid use of “Hayward” as a stand-alone reference.
• Historic Hayward Field — refers to Hayward Field before construction started in 2018, avoid use of “old” Hayward Field.
• Hayward Hall — interactive exhibits housed on the east side of Hayward Field.

healthcare

• One word 

honors college

• See Robert D. Clark Honors College under schools and colleges.

hyphens

• Don't hyphenate vice president and similar compound titles.
• Do not hyphenate adverbs ending in -ly followed by an adjective: a highly complex issue.
• When adjectival compounds follow the noun they modify, hyphenation is usually unnecessary. For example: Adrian is a world-class athlete. The stadium is world class.
• See The Chicago Manual of Style's hyphenation table.

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I

inclusive language

• AP style: For specific, up-to-date guidance, consult the AP Stylebook entries under race-related coverage and disabilities.
   
• The language we use when speaking about diversity and inclusivity matters. The goal is to create a flexible framework for using language that is empowering and respectful.
   
• Look for authentic ways to include, portray, and integrate equity and inclusion issues and diverse populations into stories, written materials, websites, and all other communications.
   
• Do not use offensive and derogatory terms, including such terms derived from the identity of a specific group, outdated, or overly clinical or medicalized terminology. If you are uncertain  whether a term is derogatory, seek appropriate input.
   
• Terminology that refers to attributes or identities such as race, gender, sexual orientation, socioeconomic status, disability, religion, age, or immigration or veteran status can adversely overemphasize an identity, feed stereotypes, or be discriminatory.
   
• Conversely, there are times when noting a person’s identity or attribute can be an important affirmation and recognition and needs to be included.
   
• Consider context. For example, would you include a particular characteristic or identity for any group? What is being accomplished by noting the characteristic or identity? Would you use the term white professor or heterosexual musician in this specific context?
   
• If it is relevant and important to distinguish elements of a person’s identity, focus on the person, not the identity. For example:
   
  • A baby with Down syndrome not a Down’s baby.
  • A person living on a subsistence-level income instead of Jane Doe is low-income. 
     
• When possible, be as specific as you can to describe people. For example:
   
  • Chinese rather than Asian.
  • Guatemalan instead of Hispanic.
  • Lesbian or transgender rather than LGBTQIA.
  • When in doubt, ask a person how they would like to be identified, which includes what pronouns they prefer.
  • Consult with the appropriate style guide for the type of writing you are doing to determine how best to identify the proper names of nationalities, peoples, and races.
     
• Make room for a person’s complex identity and the complexity of different communities. For example:
   
  • A veteran or a person who uses a wheelchair may also be part of the lesbian, gay, bisexual, or transgender communities.
  • Muslims, Latinos, Jews, and others may be from many different races, ethnicities, or geographic origins.
     
• Weigh the use of general or specific terms when referencing places of worship, events, or holidays, so as not to exclude any group or perspective, but be specific when the instance requires. For example:
   
  • When discussing religious buildings or institutions generally, use a general term such as place of worship or house of prayer; if a religion is specified, use the particular term (such as mosque, synagogue, church, chapel, and so forth).
  • When discussing the calendar or date ranges, reference the season of the year (e.g., winter) rather than a specific holiday; if a religious holiday is specified, use the particular term (such as Christmas, Rosh Hashanah, or Eid al-Fitr).

IntroDUCKtion

• The University of Oregon's orientation program for new students.

italics

• AP style: Do not use italics.
• Chicago style: See the italics entry in the index of the Chicago Manual of Style.

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L

Latin honors

The terms are always lowercase and not italicized: Jami Jones graduated summa cum laude.

Latinx, Latino/a, Latine, Latina

• Ask your subject what they prefer.
• Avoid using Latinx other than in quotations, names of organizations, or descriptions of individuals who request it. Use of the term should be accompanied by a brief explanation.
• The Patos Alumni Network, for example, prefers Latine. The university is also home to the Center for Latino/a & Latin American Studies.
• See inclusive language.

leading research university

• In references to the university, use this term routinely, specifically as shown in the example, to underscore that the UO is a major research university whose work benefits society. The University of Oregon, one of America’s leading research universities, is one of only two schools in the Pacific Northwest selected for membership in the prestigious Association of American Universities.

lectures

• The titles of lecture series and individual lecture titles are capitalized in headline style.
• The titles of lecture series are not italicized. Individual lecture titles are enclosed in quotation marks: We went to the African American Workshop Lecture Series. The lecture was called “Teaching for Tomorrow.”
• See italics.

lists

• Short, simple lists are usually better run in, especially if the introductory text and the items in the list together form a sentence. Lists that require typographic prominence, that are relatively long, or that contain multiple levels should be set vertically.
• A run-in list: The qualifications are as follows: a doctorate in physics, five years’ experience in a national laboratory, and an ability to communicate technical matter to a lay audience. 
• Vertical lists are best introduced by a grammatically complete sentence, followed by a colon. There are two basic types: (1) unordered, in which the items are introduced by a bullet or other such marker or by nothing at all, and (2) ordered, in which items are introduced by numbers or letters. 

Lyllye Reynolds-Parker Black Cultural Center

• Use the official name for first reference.
• For second and subsequent references, use Black Cultural Center, the center, or BCC.

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M

mailing address

• Use the two-letter United States Postal Service abbreviations (e.g., OR) only in mailing addresses; don’t insert a comma between the city and the state: Direct inquiries to the Office of Affirmative Action and Equal Opportunity, 474 Oregon Hall; send mail to 5221 University of Oregon, Eugene OR 97403-5221.
• See UO Addresses/How to Address UO Mail.

majors/minors

• Lowercase except for proper nouns or adjectives: Whitney has a major in Japanese and a minor in dance.

master’s, M.A., M.S., MBA, MFA

• See academic degrees.

McArthur Court

• Do not use "historic." Mac Court can be acceptable, consider context.

millrace

• Capitalize as part of a formal name: The Eugene Millrace. Lowercase when used alone: The millrace.

movie titles

• AP and Chicago style treat movie titles and other composition titles differently. In general, AP style sets off the title in quotation marks; Chicago style places the title in italics. Consult the appropriate reference for complete guidance.
• See titles.

musical composition titles

• AP and Chicago style treat musical composition titles differently. In general, AP style sets off the title in quotation marks; Chicago style places the title in italics. Consult the appropriate reference for complete guidance.
• See titles.

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N

named faculty positions

• Use named titles for first reference to faculty members with named positions. These faculty members can be found in this Smartsheet; to access, click “Sign in with Microsoft” and use your Duck ID and password, if necessary; you must have an @uoregon.edu email.
  • If Jane Doe’s academic title is associate professor but Jane holds a named position such as James F. and Shirley K. Rippey Chair in Liberal Arts and Sciences, use the named title first. It may precede or follow the faculty member’s name: Jane Doe, James F. and Shirley K. Rippey Chair in Liberal Arts and Sciences, was nominated … or: Evergreen Professor David Davison presented research …
• On subsequent references, longer named titles can be shortened while retaining capitalization: Doe, Rippey Chair, attended …
• It’s also appropriate to use the academic title on subsequent references, lowercase when following the name: Johnson, an associate professor, spoke recently …

newspaper titles

• AP style: Capitalize the names of newspapers and other periodicals, but do not italicize or place in quotation marks: the New York Times, the Washington Post. 
• Chicago style: Italics are used for titles of newspapers: the Register-Guard (note the name is hyphenated), the New York Times.
• When newspapers and periodicals are mentioned in text, an initial the, even if part of the official title, is lowercased (unless it begins a sentence) and not italicized: the Register-Guard (note the name is hyphenated), the New York Times.
• See titles.

North African

• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• Do not hyphenate.
• The term is used to describe a person from the group of Mediterranean countries situated in the northern-most region of the African continent.
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

numbers

• AP style: In general, spell out one through nine, but use figures for ages (of people, animals, events or things); when preceding a unit of measure (inches, pounds, miles, quarts, temperature degrees, etc.); and in other cases listed in the AP Stylebook entry on numerals. Use figures in almost all uses for 10 or above.
• Chicago style: In nontechnical contexts, spell out whole numbers from zero through one hundred and certain round multiples of those numbers. The property is held on a ninety-nine-year lease. According to a recent appraisal, my house is 103 years old. The population of the United States recently surpassed three hundred million.
• Spell out numbers that begin a sentence. Nineteen thirty-seven was marked, among other things, by the publication of the eleventh edition of Bartlett’s Familiar Quotations.
• Use a hyphen (AP style) or an en dash (Chicago style) to indicate continuing or inclusive numbers in ranges of dates, times, or reference numbers: 50 B.C.-A.D. 45, 10 a.m-5 p.m., 1930-1950. However, use to, through, or until — not a dash — if the word from precedes the first element in such a pair. Similarly, and should be used if between precedes the first element. I have blocked out December 2016-March 2017 to complete my manuscript. She attended college from 2012 to 2016 (not “from 2012-16”).
• For more, see the AP Stylebook entry on numerals or the Chicago Manual of Style entry on numbers. ....

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O

Oregon Bach Festival

• On second reference, OBF or the festival is acceptable.

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P

Pac-12

• Common abbreviation for the Pacific-12 Conference, acceptable on first reference.
• Do not put Pac in all caps.

Pacific Islander

• Capitalize names of racial, linguistic, tribal, religious, and other groups of people.
• Do not hyphenate.
• The term is used to describe a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• The way ethnicity is described can be a sensitive matter. If possible, consult with the person in question to see what racial reference they prefer.
• See inclusive language.

Pacific Northwest

• Capitalize when talking about the specific geographic region.
• PNW is acceptable in some contexts; consider audience.

PathwayOregon

• One word, no space, note capitalization.

percent

• AP style: Use the % sign when paired with a number, with no space: Enrollment increased by 3.8%. Use figures. Spell out zero percent.
• Chicago style: Use figures. Spell out percent in nonscientific, nontechnical contexts: He said he was 99 percent sure. In scientific or technical contexts, use symbol: Researchers reported a 37% increase in efficiency. 

periodical titles

• AP and Chicago style treat the names of newspapers and other periodicals differently. AP style merely capitalizes them; Chicago style places them in italics. Consult the appropriate reference for complete guidance. 
• See titles.

Phil and Penny Knight Campus for Accelerating Scientific Impact

• Knight Campus is acceptable on second reference.

play titles

• AP and Chicago style treat the titles of plays and other creative works differently. AP style sets off the title in quotation marks; Chicago style places the title in italics. Consult the appropriate reference for complete guidance.
• See titles.

plural words

• Here are some words whose singular or plural forms can be troublesome:

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poem titles

• Titles of most poems are set in roman type and enclosed in quotation marks. (Chicago style italicizes the titles of longer, typically book-length, poems.)
• See titles.

programs

• Capitalize the full name of official programs or projects: Creative Writing Program, but Common Reading program.
• Always lowercase program when the word stands alone or when using only part of the formal name.

pronouns

• Avoid the use of awkward or unpronounceable pronoun combinations such as his/her, him/her, and s/he.
• AP style permits the use of the singular they/them/their as a way of accurately describing and representing a person who uses those pronouns for themself. (Note: if using they in the singular sense, the reflexive form is themself.)
• Explain if it isn’t clear in context: Morales, who uses the pronoun they, said they will retire in June. 
• When necessary, use they rather than he/she or he or she for an unspecified or unknown gender. 
• Consider recasting a sentence to avoid a singular they if confusion is likely to result.
• The Chicago Manual of Style outlines nine methods for avoiding gendered pronouns. 

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Q

quarters, terms

• Lowercase academic quarters: spring quarter, winter quarter.
• See academic terms.

quotation marks

• Quotation marks are used for titles of research papers, dissertations, and other articles; chapters; speeches; and other shorter works. The title of my dissertation is “Examining Patterns and Predictors of Response to Mathematics Intervention.” Did you hear Martin Luther King Jr.’s “I Have a Dream” speech?
• Informal titles of speeches do not use quotation marks: the annual State of the Union address, the Gettysburg Address, Franklin Roosevelt’s second inaugural address.
• AP and Chicago style differ in certain particulars about where to use quotation marks for titles. Consult the appropriate reference for complete guidance.

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R

rankings

• Use No. as the abbreviation for number to indicate position or rank: The UO College of Education Special Education Program is ranked No. 1 in US News and World Report’s annual rankings of graduate schools in education.

residence hall

• Use instead of dorm/dormitory.

rooms and spaces

• The word room is often unnecessary in addresses: 101 Chapman Hall
• If you use it after a room name, it should be capitalized: Walnut Room, Erb Memorial Union.

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S

Schnitzer School of Global Studies and Languages

Scholz, John Karl

• For formal written communications including diplomas, legal documents, commencement programs, and investiture materials, use John Karl Scholz. For all other communications use President Karl Scholz. The president signs messages Karl Scholz, President.

School of Computer and Data Sciences

School of Planning, Public Policy and Management

• Note the use of one comma. There are only two items in the series: (1) planning, (2) public policy and (public) management.

schools and colleges

semester

• Use semester as the general reference to any academic semester at the School of Law.

ships

• AP style: Do not use italics for the names of ships. 
• Chicago style: Italicize the names of ships: The Oregon Institute of Marine Biology operates the R/V Pluteus, a 42-foot aluminum-hull trawler. 
• Use it, not the pronoun she, in reference to boats and ships.

staff

• Staff refers to a collective body of people, is a singular noun, and requires a singular verb unless there's more than one staff: Welcome to our staff. Some staffs have thirty employees, some only one.
• Use staff member (singular) or staff members (plural) to refer to individuals: Do you need one staff member or two this weekend? Our staff members are always ready to help you.

start-up

state names

• Spell out state names unless space is restricted or when giving a mailing address: The university is located in Eugene, Oregon.
• Use the two-letter United States Postal Service abbreviations (e.g., OR) only in mailing addresses; don’t insert a comma between the city and the state: Direct inquiries to the Office of Affirmative Action and Equal Opportunity, 474 Oregon Hall; send mail to 5221 University of Oregon, Eugene OR 97403-5221.
• AP style: Use dateline abbreviations in datelines and other places where abbreviations are specifically required, other than in mailing addresses. See AP Stylebook entry on state names.

student worker

student-athlete

subject codes

• See the UO Catalog.

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T

telephone numbers

• Use hyphens only, not parentheses: 541-346-XXXX.
• Use of the on‑campus five-digit number (6 + last four digits) is acceptable for internal communications but use the ten-digit number otherwise.

The Ballmer Institute for Children's Behavioral Health

• Lowercase “the” except at the start of a sentence: On March 1, the University of Oregon announced the establishment of the Ballmer Institute for Children’s Behavioral Health. Also: the Ballmer Institute, the institute.

the Duck

• The proper name of the mascot for the University of Oregon athletics teams is the Oregon Duck or the Duck. Never refer to the Duck as “Puddles,” although some media outlets still use this outdated name.
• For a history, visit “The Oregon Duck: College Football's Most Lovable Mascot.”

The Duck Store

theater

• Use theater except for the names of theaters that use the variant spelling: Robinson Theatre, University Theatre, and James F. Miller Theatre Complex. Also: Department of Theatre Arts, but in that department one studies theater arts.

time of day

• AP style: Omit trailing zeros for “on the hour” times: 9 a.m., 3 p.m.
• Chicago style: Use full hours and minutes for all times: 9:00 a.m., 3:00 p.m. 
• Lowercase a.m., p.m., with periods: The exam starts at 9 a.m.
• Use noon instead of 12 p.m. Use midnight instead of 12 a.m.
• Other examples: The workshop lasted from 8 a.m. to 10:45 p.m. Visiting hours are 8-10 a.m.

titles

• AP and Chicago style differ in their treatment of titles of books, compositions, and creative works. 
• In general: AP style does not use italics; Chicago style does. AP style sets off most composition titles (books, plays, movies, songs, etc.) in quotation marks.
• Consult the appropriate reference for complete guidance.

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U

United States, USA, U.S.

• AP style: Abbreviate United States as U.S., with periods. U.S.  is acceptable on first reference. 
• Chicago style: The abbreviation is US, no periods. 
• Use USA only in formal names, in titles, or within quoted material.l.

University Health Services

University of Oregon

• Spell out the first reference to the University of Oregon. Use the UO, Oregon, or the university to abbreviate subsequent references. Use of “U of O” and other variations are acceptable when used in quoted material: Denise, who is applying to schools in the Pacific Northwest, says: “My top choice is U of O.”
• See mailing address.

University of Oregon Alumni Association

• On second reference: the alumni association, the association.

University of Oregon Athletics

• Second and subsequent references: athletics, UO athletics, the athletics department
• Team names are lowercase: The University of Oregon Ducks football team went undefeated last season. The Oregon women’s basketball program is ranked No. 1 in the nation. Ducks softball and baseball start in the spring.

University of Oregon Foundation

• On second reference: the foundation.

University of Oregon Libraries

• UO Libraries is also acceptable.
• The name of its building is the Knight Library.

University of Oregon Portland

• From the time the law school was established in Portland in the 1880s, the UO has offered academic and research programs in Portland that focus on hands-on learning, professional mentorship, and connection to businesses, nonprofits, and civic organizations.
• Effective in fall 2024, all operations in Portland are located at the new northeast Portland campus.
• UO Portland is acceptable on second reference.

university-wide

• Hyphenate when used as an adjective: the university-wide event. Note: This is an exception to AP style’s general guidance to omit the hyphen when forming words with the -wide suffix. 

UO Online

UOmail

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W

well-being

work-study

works of art

AP and Chicago style differ in how they treat the titles of works of art. Consult the appropriate reference for complete guidance.

• AP style: Use quotation marks generally for the titles of paintings, drawings, photographs, and other works of art, except sculpture.
• Chicago style: Italics are used for titles of paintings, drawings, photographs, statues, and other works of art: The painted aluminum piece Overlap, by Mel Katz, is on display in the Jordan Schnitzer Museum of Art.
• The names of works of antiquity (whose creators are often unknown) are neither italicized nor set off in quotation marks: the Venus de Milo.
• See titles.

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Y

years

• AP style: Use a hyphen between the first and second number to denote inclusive dates in a range: 2016-17. 
• Chicago style: Use an en dash (–) between the first and second number to denote inclusive dates in a range: 2016–17. Refer to The Chicago Manual of Style for other rules on writing inclusive years.
• Use “to” when you use “from”: I served on the committee from 1978 to 1988, but I was gone for the 1980-83 period.
• When abbreviating the year, use an apostrophe (’) and not a single quote mark (‘): Tyler Smith, B.A. ’87 (psychology).
• See class years.

Z

zebrafish

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